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Administrative Assistant
Location: Parkdale, Toronto, ON



Employment Type: Part-Time Contract, Remote (weekly studio visits required)

About Us
Cyan Station is an architecture practice that designs spaces and systems of connection. We believe that the ordinary spaces we inhabit contribute to a larger whole. We work to strengthen interconnected systems with each small project, making incremental changes towards a resilient and harmonious future. Cyan Station is engaged with the social housing sector, helping to support the creation and upgrading of affordable housing across the GTA….and there is a lot of work to do!

We are currently looking for an Administrative Assistant to help us with our organizational and project administration tasks. Our ideal candidate is a self-starter, organized , a problem solver and able to respond quickly to changing needs.

Role Responsibilities:
  • Performing general communications tasks with clients and partners
  • Scheduling appointments and site visits
  • Summarizing project requirements and regulations
  • Helping to prepare proposals for the team
  • Assisting with preparing and tracking construction contracts & schedules
  • General filing and document management
  • Traveling around the Greater Toronto Area to pick up and drop off documents and samples
  • Assisting with finding new projects and opportunities
  • Assisting with filling out reporting templates
  • The role is remote, but the candidate is expected to attend a weekly team meeting and come into the office weekly, to perform tasks in the studio 
  • Researching products and project examples

Qualifications:
  • Strong communications and customer service skills
  • Self-starter with experience in project problem solving
  • Highly organized with strong analytical and logistical planning skills
  • Able to work with a small team and handle multiple tasks
  • Able to work independently without direct supervision
  • Willing to travel around the GTA (travel mode of choice)
  • Ideally has some experience working in the architecture and/or construction sectors 
  • Experience with Google Suite, Adobe products

Why Join us?
We are a small and friendly team who are passionate about making a better city! This role will expose you to many interesting projects in Toronto and beyond. There is space to learn within a supportive team for someone who is organized and motivated.

Compensation and Terms:
  • $21-$27/hour, based on experience
  • Approximately 15-20 hours per week, but may increase depending on our project load
  • 6 Month Contract starting October 1 2025 until March 31 2026
  • Contract is renewable

How to Apply:
Please send your resume/CV and a brief cover letter to Car Martin: job@cyanstation.com